Company/Agency: Maryland Legal Aid
Position: Assistant Controller, Budget and Finance Unit
Description: The Assistant Controller is part of a six-person Finance Unit that supports Maryland Legal Aid’s statewide advocacy work. The Assistant Controller performs a variety of accounting and financial reporting functions associated with, but not limited to, funding from Maryland Legal Services Corporation (MLSC), Legal Services Corporation (LSC), and other government grants and foundations. Detailed position description can be found here.
Responsibilities/Duties: Performs monthly allocations of costs in the accounting system to cost centers, programs and grants. Responsible for maintaining Full Time Equivalent allocation tables in the accounting system. Prepares all required financial reporting to LSC, including annual grant budgeting, spending reports and any financial compliance reporting and prepares financial sections of LSC grant applications. Prepares all required financial reporting to MLSC, including annual grant budgeting, spending reports and any financial compliance reporting and prepares financial sections of MLSC grant applications. Handles financial budgeting, financial application completion and financial reporting associated with federal grants, including billing, grant spending reports and financial compliance reporting. Monitors the proper allocation of grant program costs. Acquires and maintains an in-depth knowledge of Federal Cost Principles for Non-Profit Organizations and LSC accounting policies and reporting requirements. Acquires and maintains an in-depth knowledge of the organization’s accounting software system, including the ability to construct and edit reports and cost allocation tables. Coordinates with the Information Technology Unit and the accounting software vendor to assure that system releases and software maintenance procedures remain current. Assists the Controller with the preparation of program and organization budgets and financial reports as required. For annual audited financial statements, prepares schedule of expenditures of federal awards and schedule of LSC support, revenue and expenses and changes in net assets. Assists the Controller with the preparation of other supporting schedules and other tasks associated with annual audits and tax reporting as required. Prepares monthly bank account reconciliations. Prepares monthly reconciliation of flexible spending benefit plan balances. Performs other accounting, budgeting and management reporting functions as required.
Qualifications/Skills: Certified Public Accountant. Bachelor’s degree in accounting and a minimum of 5 years related experience. MBA preferred, but not required. Not-for-profit accounting and reporting experience as well as federal grant accounting experience preferred. Excellent written and oral communication skills as well as top notch customer service skills. Expert proficiency with Microsoft Office applications. Ability to work both independently and as part of a team and available to work evenings and/or weekends if needed.
To Apply: Apply online at https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=9156664a-1a51-4897-90b5-51213a0ce138&jobId=265365&lang=en_US&source=CC4&ccId=1997542647_11688
Company/Agency: Maryland Legal Aid
Position: Human Resources Specialist, Human Resource Unit
Description: The human resources (HR) specialist handles and supports various employee programs and projects within Maryland Legal Aid (MLA).
Responsibilities/Duties: Recruitment and testing of applicants for administrative support positions. Handling of background screenings. Enrollment of employees in benefit programs. Ppdating the Human Resource Information System (HRIS). Reporting and monitoring of time and attendance data. Onboarding of new employees. Maintenance of HR filing systems. Administration of COBRA continuation coverage. Affordable Care Act reporting. Preparation of other reports and documents as required. Assisting with processing of staff requisitions. Posting of internal and external employment opportunities. Updating position vacancy listings and history. Developing and maintaining professional relationships with business partners and staff. Arranging for registration of human resources-related events and trainings. Providing general information about MLA and services provided, and employment opportunities to potential applicants. Processing requests for background screenings with approved vendor(s) and monitoring progress. Participating in new-employee orientation and onboarding. Assisting with maintaining records on recruiting activities. Communicating with applicants verbally and in writing, as required. Assisting with maintaining applicant tracking system and website postings. Processing updates in HRIS before bi-weekly payroll processing. Managing HRIS updates and testing system changes. Writing of HRIS reports and analyzing data flows for process improvement opportunities. Handling password resets for staff utilizing human resource applications. Reviewing and approving check requests for benefit programs and payments to HR vendors. Responding to reference checks and verifications of employment status. Completing governmental reports as assigned.
Qualifications/Skills: Bachelor’s degree in a related field. SHRM and/or HRCI certification. Minimum of four (4) years human resources experience, preferably in a non-profit or mission-driven organizational setting. Attention to detail in composing, keying and proofing materials. Ability to establish priorities and meet deadlines. Superior verbal and written communication skills. Excellent organizational and time management skills. Proficiency with ADP/HRIS and Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint. Must be knowledgeable about federal, state, and local laws regarding employment practices and maintain high standards of confidentiality with respect to employee records and information.
To Apply: Anyone interested in applying must send an updated resumé and cover letter to Phillip C. Stillman, Chief of Human Resources. Apply online at https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=9156664a-1a51-4897-90b5-51213a0ce138&jobId=265048&lang=en_US&source=CC4&ccId=1997542647_11688
Company/Agency: Maryland Legal Aid
Position: Office Manager, Statewide Advocacy Support Unit
Description: Maryland Legal Aid’s Statewide Advocacy Support (SAS) Unit announces a full-time office manager position for qualified applicants. The office manager supports Directors of Advocacy, staff attorneys, and paralegals and supervises administrative personnel. The office manager is responsible for ensuring that all administrative functions of the SAS Unit are met; supervising assigned administrative staff; and managing general office and administrative assistance.
The Statewide Advocacy Support Unit handles a wide range of cases at the trial and appellate levels, organizes and conducts a number of substantive law and skills trainings, and maintains specialized programs related to pro bono, community lawyering, foreclosure prevention, veterans benefits, long-term care, and domestic violence. The qualified applicant will have significant experience providing administrative support in a fast-paced professional environment.
Responsibilities/Duties: Assign and review work of administrative support staff in office/unit. Assure that all clerical functions in the office are performed timely and professionally. Train and/or assign training for administrative support staff to enhance skills, expand responsibilities and experience, and/or keep current with technology updates and office procedures. Evaluate the work of those supervised on an ongoing basis. Schedule and participate in SAS staff meetings. Maintain an accurate, organized filing system for all cases, open and closed, and manage a system for purging files when necessary and appropriate. Monitor the processing of incoming and outgoing mail, including the posting and distribution of incoming mail and the preparation of outgoing mail. Answer and direct telephone calls. Coordinate employee interviews for SAS staff. File paper and electronic pleadings. Draft client correspondence and other legal documents, when needed. Order, document, store and generally maintain office supplies for office/unit. Perform administrative functions in support of Directors of Advocacy, when needed. Coordinate and maintain unit/office calendars for leave, court dates and meetings. Process personnel action requests for submission to Human Resources. Perform such other duties as assigned and required to meet the administrative needs of the Unit and of Maryland Legal Aid.
Qualifications/Skills: Qualified candidates must have good time management and organizational skills. Professional and personable demeanor. Proficiency with technology, including data entry. Excellent written and oral communication skills. Experience in handling a variety of high volume workloads and prioritizing time sensitive tasks. Expertise with Microsoft Office and case management software such as LegalServer. Experience in law office procedures and management of office staff.
To Apply: Apply online with updated résumé and cover letter at https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=9156664a-1a51-4897-90b5-51213a0ce138&jobId=263427&lang=en_US&source=CC4&ccId=1997542647_11688
Company/Agency: Maryland Legal Aid
Position: Social Work Supervisor
Description: The Administrative Law Unit of Maryland Legal Aid located in Baltimore City announces a full-time position for a social work supervisor to qualified applicants. Supervision of Social Work Student Interns, social work case management services for clients in crises, identification and referral for client behavioral health problems, application and communication with local agencies for the benefit of clients.
Responsibilities/Duties: The Social Work Supervisor supervises up to four clinical social work students who assist clients with various issues, including, but not limited to, crisis and case management and referral, coordination of benefits (including health care), and homelessness. In addition, students may provide expert testimony as part of the litigation process and social work assessments for purposes of trial.
Qualifications/Skills: Licensed Certified Social Worker-Clinical (LCSW-C). Experience providing clinical case management as well as mental health services helpful. Supervision and leadership experience preferred. Good interpersonal and writing skills required. Spanish language proficiency is desirable.
To Apply: Apply online with an updated resume and cover letter to Cornelia Bright Gordon, Chief Attorney, at https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=9156664a-1a51-4897-90b5-51213a0ce138&jobId=222913&lang=en_US&source=CC4&ccId=1997542647_11688.