Company/Agency: Maryland Legal Aid

Position: Human Resources Specialist, Human Resource Unit

Description: The human resources (HR) specialist handles and supports various employee programs and projects within Maryland Legal Aid (MLA). 

Responsibilities/Duties: Recruitment and testing of applicants for administrative support positions. Handling of background screenings. Enrollment of employees in benefit programs. Ppdating the Human Resource Information System (HRIS). Reporting and monitoring of time and attendance data. Onboarding of new employees. Maintenance of HR filing systems. Administration of COBRA continuation coverage. Affordable Care Act reporting. Preparation of other reports and documents as required.  Assisting with processing of staff requisitions. Posting of internal and external employment opportunities. Updating position vacancy listings and history. Developing and maintaining professional relationships with business partners and staff. Arranging for registration of human resources-related events and trainings. Providing general information about MLA and services provided, and employment opportunities to potential applicants. Processing requests for background screenings with approved vendor(s) and monitoring progress. Participating in new-employee orientation and onboarding. Assisting with maintaining records on recruiting activities. Communicating with applicants verbally and in writing, as required. Assisting with maintaining applicant tracking system and website postings. Processing updates in HRIS before bi-weekly payroll processing. Managing HRIS updates and testing system changes. Writing of HRIS reports and analyzing data flows for process improvement opportunities. Handling password resets for staff utilizing human resource applications. Reviewing and approving check requests for benefit programs and payments to HR vendors. Responding to reference checks and verifications of employment status. Completing governmental reports as assigned. 

Qualifications/Skills: Bachelor’s degree in a related field. SHRM and/or HRCI certification. Minimum of four (4) years human resources experience, preferably in a non-profit or mission-driven organizational setting. Attention to detail in composing, keying and proofing materials. Ability to establish priorities and meet deadlines. Superior verbal and written communication skills. Excellent organizational and time management skills. Proficiency with ADP/HRIS and Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint. Must be knowledgeable about federal, state, and local laws regarding employment practices and maintain high standards of confidentiality with respect to employee records and information.

To Apply: Anyone interested in applying must send an updated resumé and cover letter to Phillip C. Stillman, Chief of Human Resources. Apply online at https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=9156664a-1a51-4897-90b5-51213a0ce138&jobId=265048&lang=en_US&source=CC4&ccId=1997542647_11688

Posted: 2/11/2019

Company/Agency: Maryland Legal Aid

Position: Director of Grants, Contracts and Compliance

Description: The Director of Grants, Contracts, and Compliance is part of a dynamic senior management team devoted to providing a wide range of support services to Maryland Legal Aid’s advocacy efforts. The primary responsibilities of this position include the preparation and submission of proposals for grants and contracts and overseeing compliance with requirements of those grants and contracts; the development of new funding opportunities and maintenance of current sources; the conducting of periodic audits of Maryland Legal Aid’s grants and contracts; the management and assessment of grant-related data with a view toward enhancing program performance; and supervision of assigned staff. 

Responsibilities/Duties: Work with Executive and other senior staff to set funding priorities. Oversee the work of a team of professional and administrative staff dedicated to the work of the Grants, Contracts, and Compliance office. Consult with advocacy and other staff to identify and pursue program-related funding opportunities from government entities, foundations, and other institutional sources; In collaboration with Executive staff, cultivate potential funders and maintain relationships with current funders. Prepare and submit written proposals for grants and contracts. Ensure compliance with all grant and contract requirements, including qualitative and quantitative reporting of staff activity and billing, and with the laws, regulations and program requirements governing such grants and contracts. Provide training to staff and Maryland Legal Aid’s Board of Directors on compliance issues in consultation with advocacy and operations staff. Coordinate responses to programmatic audits and assessments of Maryland Legal Aid’s work to evaluate performance and adherence to funding requirements. Develop and implement periodic internal audits of Maryland Legal Aid’s work to ensure compliance with grants and contracts and other funding source requirements. Manage and assess grant-related data for use in program development, fundraising, and other organizational activities. Work closely with Maryland Legal Aid’s Finance Unit to prepare and monitor budgets for grants/contracts and collect supporting documentation for processing of invoices. Initiate and maintain positive working relationships with external entities that may influence funding opportunities. Make presentations to Maryland Legal Aid’s Board of Directors and staff about funding initiatives and compliance issues.

Qualifications/Skills: B.A. or B.S. degree in a related field. Familiarity and facility with use of relevant computer systems and applications, including Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint. Experience with case management systems a plus. Excellent organizational skills, meticulous attention to detail, and the ability to oversee a variety of projects with competing deadlines. Outstanding interpersonal, presentation, and communication skills, both verbal and written. At least five years of relevant experience in non-profit management, legal services, grants management, and/or grant compliance. Demonstrated success in identifying, securing and maintaining significant funding for a non-profit entity. Experience in both supervising staff and working collaboratively. A commitment to working in a mission-driven organization dedicated to helping low-income people.

To Apply: Anyone interested in applying must send an updated resumé and cover letter to Gustava E. Taler, Chief Operating Officer. Apply online at https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=9156664a-1a51-4897-90b5-51213a0ce138&jobId=264563&lang=en_US&source=CC4&ccId=1997542647_11688

Posted: 1/21/2019

Company/Agency: Disability Rights Maryland

Position: Accountant

Description: The Accountant reports directly to the Director of Finance. Job responsibilities and duties will be varied but focus primarily on the management of accounts payable and bi-weekly payroll processing. Additional job duties include assisting with accounting and reporting for federal and non-federal grants, month-end financial reports, and general ledger reconciliation. The Accountant will also assist with year–end close procedures and annual audit preparation.

Responsibilities/Duties: Receiving and processing vendor invoices; entering invoices into QuickBooks with proper coding. Ensuring that invoices are paid timely and in accordance with Business Office accounting policies and procedures. Filing and updating vendor records. Processing check runs. Communicating with vendors regarding invoice issues or discrepancies. Preparing AP reports or other vendor reports as needed. Recommending updates to AP systems and procedures. Preparing accounts receivable invoices and entering into QuickBooks. Preparing checks for deposit. Coding deposits to proper account, entering receipts, and filing documentation. Preparing reports as needed. Collecting all necessary information from employees to process bi-weekly payroll in accordance with Business Office policies and procedures. Process bi-weekly payroll through the Paylocity payroll system. Updating the payroll system, making changes as needed. Generating, organizing and archiving payroll reports. Maintaining security over payroll information, including employee payroll files. Communicating with payroll service provider regarding payroll system issues or problems. Communicating with employees, responding to questions related to payroll, and to benefits if Human Resource Administrator is unavailable. Preparing bi-weekly payroll journal entries and entering into QuickBooks. Preparing payroll and other reports as needed. Recommending updates to payroll systems and manuals. Detailed position description can be found at https://disabilityrightsmd.org/careers/.

Qualifications/Skills: Bachelor’s degree in Accounting plus three to five years of non-profit accounting experience required. A minimum of one year of experience in accounts payable or payroll processing using Paylocity. Proficient knowledge of accounting software, budgeting software and Microsoft Office is required, to include proficiency in Microsoft Excel and Access programs. Ability to self-direct work activities, successfully manage multiple work priorities, and work under deadlines with speed and accuracy. Ability to maintain confidentiality and exercise sound judgment. Ability to comprehend and carry out complex oral and written instructions. Strong interpersonal, customer service and telephone skills, including the ability to handle difficult situations patiently and tactfully. Ability to communicate both orally and in writing, including a working knowledge of English grammar, punctuation, spelling and sentence structure. Experience working with and/or sensitivity to persons with disabilities and from multi-ethnic communities.

To Apply: Individuals with disabilities, people of color, LGBTQIA+, individuals and others who contribute to staff diversity are especially encouraged to apply. DRM is an Equal Opportunity employer. Mail cover letter with salary requirements, resume, and references to: Disability Rights Maryland, ATTN: Human Resources, 1500 Union Avenue, Suite 2000, Baltimore, MD 21211 or via email with “ACCOUNTANT” in the subject line to: Jobs@DisabilityRightsMD.org. Priority consideration will be given to applications received by January 18, 2019.

Posted: 1/9/2019

Company/Agency: Maryland Legal Aid

Position: Office Manager, Statewide Advocacy Support Unit

Description: Maryland Legal Aid’s Statewide Advocacy Support (SAS) Unit announces a full-time office manager position for qualified applicants. The office manager supports Directors of Advocacy, staff attorneys, and paralegals and supervises administrative personnel. The office manager is responsible for ensuring that all administrative functions of the SAS Unit are met; supervising assigned administrative staff; and managing general office and administrative assistance.

The Statewide Advocacy Support Unit handles a wide range of cases at the trial and appellate levels, organizes and conducts a number of substantive law and skills trainings, and maintains specialized programs related to pro bono, community lawyering, foreclosure prevention, veterans benefits, long-term care, and domestic violence. The qualified applicant will have significant experience providing administrative support in a fast-paced professional environment.

Responsibilities/Duties: Assign and review work of administrative support staff in office/unit. Assure that all clerical functions in the office are performed timely and professionally. Train and/or assign training for administrative support staff to enhance skills, expand responsibilities and experience, and/or keep current with technology updates and office procedures. Evaluate the work of those supervised on an ongoing basis. Schedule and participate in SAS staff meetings. Maintain an accurate, organized filing system for all cases, open and closed, and manage a system for purging files when necessary and appropriate. Monitor the processing of incoming and outgoing mail, including the posting and distribution of incoming mail and the preparation of outgoing mail. Answer and direct telephone calls. Coordinate employee interviews for SAS staff. File paper and electronic pleadings. Draft client correspondence and other legal documents, when needed. Order, document, store and generally maintain office supplies for office/unit. Perform administrative functions in support of Directors of Advocacy, when needed. Coordinate and maintain unit/office calendars for leave, court dates and meetings. Process personnel action requests for submission to Human Resources. Perform such other duties as assigned and required to meet the administrative needs of the Unit and of Maryland Legal Aid.

Qualifications/Skills: Qualified candidates must have good time management and organizational skills. Professional and personable demeanor. Proficiency with technology, including data entry. Excellent written and oral communication skills. Experience in handling a variety of high volume workloads and prioritizing time sensitive tasks. Expertise with Microsoft Office and case management software such as LegalServer. Experience in law office procedures and management of office staff.

To Apply: Apply online with updated résumé and cover letter at https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=9156664a-1a51-4897-90b5-51213a0ce138&jobId=263427&lang=en_US&source=CC4&ccId=1997542647_11688

Posted: 12/14/18

Company/Agency: Maryland Legal Aid

Position: Director of Administrative Services

Description: The Director of Administrative Services is a senior level management position, based in Baltimore City. The primary responsibilities of this position include all real property issues related to Maryland Legal Aid’s 12 offices, all business insurance-related matters, the provision of office support services to staff statewide, including the purchasing and/or leasing of all office furniture, furnishings, and equipment, and the oversight of building operations in the Baltimore City office, Maryland Legal Aid’s largest office.

Responsibilities/Duties: Purchase, maintain, and dispose of, when appropriate, office equipment, consumable supplies, and furniture for all Maryland Legal Aid offices. Procure and maintain adequate insurance coverage for Maryland Legal Aid (e.g. property, general liability, workers’ compensation, malpractice, bonding, fiduciary and others as required) and serve as the key contact for all business insurance-related matters. Oversee all real property issues, including: lease and purchase negotiations; maintenance of lease agreements and tickler systems for all critical lease dates, renewal options, terminations, and rental increases; review and approval of all real property related invoices; and coordination of renovations and capital improvements. Coordinate office relocations, including working with realtors to identify suitable office space and building managers to oversee any build-outs that may be necessary. Serve as Americans with Disability Act Compliance Coordinator. Maintain detailed equipment and furniture inventory files and perform a complete physical inventory of the organization’s assets every two years. Review, reconcile and approve for leased properties all real estate tax and operating expenses. Secure all necessary building related services for all Maryland Legal Aid offices, such as cleaning, HVAC, waste removal, grounds care, pest control, and security. Identify and assess office security needs including the acquisition of appropriate security systems and the development and implementation of appropriate security procedures for all Maryland Legal Aid properties. Acquire and maintain postage systems and digital copiers for the organization as well as confidential document shredding services. Prepare annual budget for those items within the Administrative Services areas of responsibility and provide information for auditors. Coordinate all external telephone directory listings for the organization. Oversee operations of the Baltimore City telephone console and mail and reproduction functions. Coordinate usage of office and storage space at Baltimore City office. Coordinate the opening and closing of the Baltimore City office due to weather or other emergent issues. Develop, implement, and update, if necessary, emergency procedures for the Baltimore City office and oversee the development and implementation of the organization’s Continuity of Operations Plan. Supervise four staff responsible for mailroom and duplication services, building services, and telephone console for the Baltimore City office and purchasing of equipment and supplies organization-wide.

Qualifications/Skills: A Bachelor’s degree in a related field. Outstanding interpersonal and communication skills, both verbal and written. A minimum of 7 years management experience with 3 years of property management, particularly in the commercial arena. Excellent organizational skills and the ability to oversee a variety of projects with competing deadlines. Experience in both supervising and working collaboratively. A familiarity with non-profit organizations and a commitment to helping low-income people. Must be proficient with Microsoft Office, particularly Word, Excel, Outlook, and PowerPoint.

Salary/Benefits: Maryland Legal Aid offers a competitive salary based on experience and education. Exceptional employment benefits include generous leave, health and dental insurance, and 401(k) retirement plan that includes an employer-based contribution and match. Maryland Legal Aid is an Equal Opportunity Employer. Candidates from diverse backgrounds are encouraged to apply.

To Apply: Apply online with updated résumé and cover letter at  https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=9156664a-1a51-4897-90b5-51213a0ce138&jobId=262608&lang=en_US&source=CC4&ccId=1997542647_11688

Posted: 11/7/18

Company/Agency: Maryland Legal Aid

Position: Social Work Supervisor

Description: The Administrative Law Unit of Maryland Legal Aid located in Baltimore City announces a full-time position for a social work supervisor to qualified applicants. Supervision of Social Work Student Interns, social work case management services for clients in crises, identification and referral for client behavioral health problems, application and communication with local agencies for the benefit of clients.

Responsibilities/Duties: The Social Work Supervisor supervises up to four clinical social work students who assist clients with various issues, including, but not limited to, crisis and case management and referral, coordination of benefits (including health care), and homelessness. In addition, students may provide expert testimony as part of the litigation process and social work assessments for purposes of trial.

Qualifications/Skills: Licensed Certified Social Worker-Clinical (LCSW-C). Experience providing clinical case management as well as mental health services helpful. Supervision and leadership experience preferred. Good interpersonal and writing skills required. Spanish language proficiency is desirable.

To Apply: Apply online with an updated resume and cover letter to Cornelia Bright Gordon, Chief Attorney, at https://workforcenow.adp.com/mascsr/default/mdf/recruitment/recruitment.html?cid=9156664a-1a51-4897-90b5-51213a0ce138&jobId=222913&lang=en_US&source=CC4&ccId=1997542647_11688.

Posted: 5/17/18

Company/Agency: Maryland Legal Aid

Position: Office Administrator

Description: The Metropolitan Maryland office of Maryland Legal Aid, located in Landover, Maryland, announces the opportunity for a full-time office administrator to qualified applicants.

Responsibilities/Duties: Efficient and effective management of all administration of a large law office totaling 31 staff. Duties include management of incoming telephone calls, incoming and outgoing mail and correspondence, and handling of bills, office technology, and all other matters required for functioning of office. Directly supervise three Administrative Assistants. Handle inquiries from clients, attorneys, third parties and members of the public in a pleasant and professional manner. Perform administrative tasks as needed. Other duties as assigned, including, but not limited to: Keep an accurate, updated filing system for all cases, both open and closed. Where Office Managers perform secretarial duties, they must meet standards for that position. Responsible for ensuring that all secretarial functions in the office are carried out properly whether they are supervising other staff or completing the work on their own. Maintain office supplies; timely submission of reports to supervisor. Responsible for timely return of typing to its originator. Responsible for distributing incoming mail properly; responsible for outgoing mail being posted timely and accurately. Prepare evaluations of the employee(s) he/she supervises and review the evaluation with the employee. When dealing with the public or other employees, must treat those individuals in a respectful, courteous and professional manner and provide accurate information. Ensure that the common areas are neat, clean and orderly, and be willing to perform other functions within the scope of his/her employment as defined by the supervisor to assist in the efficient operation of the office. Provide orientation for new employees to office procedures.

Qualifications/Skills: Type 50+ WPM, proficient in Microsoft Office software and office technology, experience in managing and leading people. Spanish language proficiency desirable.

To Apply: Apply online with an updated resume and cover letter at https://workforcenow.adp.com/jobs/apply/posting.html?client=legaidbeu1&jobId=220593&lang=en_US&source=CC4.

Posted: 3/21/18