Development Coordinator, Operations and Grants Compliance
Public Justice Center
March 8, 2023
The PJC pursues systemic change to build a just society. The PJC uses legal advocacy tools to pursue social justice, economic and racial equity, and fundamental human rights for people who are struggling to provide for their basic needs. The PJC is a civil legal aid office that provides advice and representation to low-income clients, advocates before legislatures and government agencies, and collaborates with community and advocacy organizations. Founded in 1985, the PJC is a leader in public interest law reform in Maryland and nationally. For more about the PJC, visit our website: www.publicjustice.org.
The Development Coordinator is responsible for the PJC’s development operations (including gift processing, database management, and support for fundraising and donor stewardship efforts) and compliance with grant awards and state and federal fundraising regulations. The Development Coordinator reports to the Director of Development and works closely with the Development Manager, Director of Finance & Administration, project team leads, and Executive Director. The PJC’s development and communications team raises more than $3 million annually to support the 25+ staff organization. Core duties of this newly-created position include:
- Working closely with the development team to create and implement a comprehensive annual fundraising and communications plan.
- Providing logistical and administrative support for fundraising appeals, events, and donor stewardship. Translating website content, e-alerts, and social media posts into Spanish or working with a contract translator, as needed.
- Becoming and serving as the development team’s in-house expert in our development/communications database (EveryAction) and in the reporting functions of our case management database (LegalServer), including managing relationships and support contracts with software vendors.
- Establishing standards and practices for entering and updating supporter data in EveryAction to ensure data integrity.
- Processing and acknowledging gifts and pledges and tracking supporters’ recognition and communication preferences timely and accurately.
- Coordinating the PJC’s charitable solicitation registration renewals and presence on charity watchdog sites such as Charity Navigator and GuideStar. Monitoring state and federal fundraising regulations to ensure the PJC’s compliance.
- Implementing the PJC’s grant management process in collaboration with project and finance teams. Reviewing grant contracts/agreements, tracking reporting requirements, developing internal processes to ensure grant compliance, leading preparation of and submitting reports and other required paperwork, and maintaining grant files.
- Identifying, assessing, and recommending potential government funding opportunities based on the PJC’s goals, needs, and capacity. Leading preparation of and submitting high-quality proposals and other required application materials.
- Actively participating in team and all-staff meetings as well as organization-wide initiatives, including our race equity work.
- Performing other duties as assigned.
This position is based in downtown Baltimore City. We anticipate this position will require at least two days per week in the office to perform the core duties of the position. The Development Coordinator will have the option of working in our office or remotely for the remainder of the work week. The PJC is providing PPE for employees and guests and maintaining other risk reduction measures in the office.
Full description: https://www.publicjustice.org/en/development-coordinator/
Successful candidates will likely have one or more of the following qualifications:
- 3+ years of experience in successful grant management and/or relevant administrative experience, including a working knowledge of the principles and practices of grant researching, writing, administering, and monitoring. Experience with city, state, and federal government grants is a plus.
- Bachelor’s degree or additional relevant experience.
In addition, the following qualifications are valued for this position. Applicants should also identify other related or supplementary skills and experiences.
- Passion for social justice and commitment to the mission of the Public Justice Center.
- Excellent use of development/communications databases, Microsoft Office (Word, Excel, and PowerPoint), Adobe, and meeting tools (Microsoft Teams and Zoom). Experience with EveryAction and case management databases is a plus.
- Knowledge of state and federal fundraising regulations is a plus.
- Excellent organizational/project management skills and the ability to manage tight deadlines and multiple projects concurrently.
- Strong attention to detail and skills in problem solving, data analysis, written communications, and public speaking.
- Ability to work both independently and collaboratively with others within and outside the PJC.
- Commitment to quality control, accuracy, confidentiality, fundraising ethics, and a learning culture.
- Understanding the principles of race equity analysis and applying them to the PJC’s organizational life and to our work.
- Experience with low-income, oppressed, or exploited communities or people is a plus.
- Spanish/English bilingual (or Spanish proficiency) in written translation is a plus.
This is a full-time, exempt position and may require more than 40 hours in a workweek, including the potential for evening and weekend work. This position is based in Baltimore and may require local travel. The target salary for the Development Coordinator is from $55,000 to $65,000 and is contingent on experience. A language bonus of $1,000/year is given to Spanish/English proficient staff.
An excellent cafeteria benefit package in the annual amount of $15,000 is also provided. This package offers health, dental, vision, disability and life insurance, and retirement options. A cafeteria benefits package gives employees flexibility to choose how to direct their benefits. For example, this package can cover 100% of employee healthcare premiums; an employee can choose to direct those funds towards retirement if they already have health insurance or can have remaining funds added to the employee’s taxable salary. PJC employees receive at least 20 days of paid leave, with increases based on length of tenure, 12 paid holidays, and 15 days of sick leave annually.
How To Apply
To apply, please submit – by email only – (1) a cover letter explaining your interest, (2) a resume, (3) the names, telephone numbers, and email addresses of three references, and (4) two writing samples (preferably of a grant report or proposal). Email application materials to Kathleen Gregory at firstname.lastname@example.org with “Development Coordinator application” in the subject line. Applications will be accepted and interviews conducted on a rolling basis until the position is filled.